Office Manager - Malta

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Ref: 37 Date Posted: It-Tnejn 29 Mej 2023

If you are looking for

  • An international environment within a stable business, where you can have stability, without compromising your professional growth
  • An environment free of micromanagement and toxicity, where individuals take pride in their work, they are supported and encouraged to develop and propose ideas
  • A diverse role, combining office management and HR exposure, such as onboarding and HR administration, where you can have professional variety, without compromising your work capacity

Then you’ll probably like this job. 

Who is our client?

In a nutshell, they connect suppliers and consumers in the catering/ food industry by providing European Standard Quality products globally, bridging the gap between price, quality, and delivery speed. And for the past 5 years, they have grown to over 200 people across the EU and US.

Their growing office in Malta, at the moment, has 10 people, but with big plans to continue to grow to facilitate seamless operations and further expansion.

What does that mean for you?

You will join a global business with a superb reputation and performance, but that is right at the beginning of building and growing their corporate base in Malta, meaning that you will have the freedom to implement procedures that work for your style of working, have your ideas heard and implemented without red tape and grow yourself professionally.

What will you do?

You will be the glue for the team – organizing the office management system, collaborating with Senior team members in onboarding and HR Administration, assisting management with reports, and making sure international business trips are organized so the team does not end up in Brazil when they’re supposed to be in New York.

But all this sounds like second nature to it and you probably already have some ideas of stuff you’d love to implement, but you don’t have an opportunity to do so where you are now.

You take pride in your work, but you also cherish appreciation for your work and you value being trusted in making decisions, proposing more efficient ways of doing things, and being involved in decisions.

After all, without you, businesses would be chaotic.

What are the requirements?

  • Min. 3 years experience in office management, including diary and international travel management, office organization, policies & procedures for the smooth running of the office
  • Hands-on experience in HR administration in line with Malta requirements:  registration of new employees, termination forms, onboarding procedures, liaison with JobPlus and other relevant authorities in Malta
  • Excellent English communication & writing skills: you are a clear and concise communicator, able to build rapport easily with individuals to build relationships, excellent report-writing skills

Salary: 27,000-35,000Euros gross per annum ( subject to experience and qualifications ) + benefits ( private health insurance, training & development support, mobile, laptop, parking ) 


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